Preparing for Your Numeric Cash Management Kickoff

A focused kickoff call sets up the rest of your implementation.

This checklist walks through what to gather, who to involve, and what to think through before the call so your Solutions Manager can hit the ground running.

Before the Call

Plan to spend 30 to 60 minutes pulling this together. Most of the preparation materials live with your Treasury or Accounting team, and shouldn't require a large uplift on the customer-end.

NetSuite Integration

Confirm that your NetSuite integration with Numeric is live. Cash Management depends on a working NetSuite connection — without it, the platform can't pull general ledger (GL) data or post journal entries.

Bank Account List

Build a list of every bank account you want reconciled in Numeric. For each account, gather:

• Bank name and account nickname

• Account number (last 4 digits are enough for the kickoff)

• Account type (operating, payroll, sweep, intercompany, money market, etc.)

• Entity or subsidiary the account belongs to

• Approximate monthly transaction volume

• Whether the account is included in your current reconciliation process

This list drives the bank connection decisions you'll make on your team's Kickoff Call.

Bank Login Access

For accounts that may connect through Plaid or Quiltt, have your bank credentials handy or your IT team available during the call. The aggregator setup takes a few minutes per account, but requires real login access.

For aggregator-supported accounts, refer to Bank Connections Supported by Numeric Cash Management.

Enterprise Bank Coordination

If you bank with any of the following, expect to set up a Secure File Transfer Protocol (SFTP) connection rather than an aggregator feed:

• JPM Access (JPMorgan).

• Wells Fargo CEO and Wells Fargo Vantage.

• Bank of America.

• Citi.

SFTP setup takes 4 to 6 weeks, so the earlier you can loop in your treasury contact, the better. Refer to Setting Up SFTP Bank Connections in Numeric Cash Management for the full process and template language to send your bank.

Current Process and Pain Points

Come to the Kickoff Meeting ready to talk through:

• What your current reconciliation process looks like (tools, who does what, how long it takes).

• What's painful or error-prone today.

• What "done" looks like for you — faster close, fewer exceptions, automated journal entries, better audit trail, etc.

This shapes how your Solutions Manager prioritizes rule building and where the platform will deliver the most value early.

Historical Transaction Data

Be ready to share or upload recent bank statement data — typically the last 1 to 3 months. The rule-building engine uses this history to identify patterns. The longer the history, the more confidence in the rules.

If you can pull Bank Administration Institute Version 2 (BAI2) or Comma-Separated Values (CSV) exports from your banking portal ahead of the call, even better.

Who to Involve

The kickoff goes faster when the right people are on the call. Plan for:

• Project owner: Usually a controller, assistant controller, or accounting manager. Owns the implementation end to end.

• Treasury or bank contact: Anyone who can coordinate bank login access or initiate SFTP requests.

• NetSuite administrator: Available to confirm the integration is healthy and answer questions about subsidiaries, classes, departments, or other dimensions.

• Daily reviewers: The people who'll actually work the queue post-go-live. They don't need to be on every call but should attend kickoff.

What to Expect on the Call

The kickoff typically covers:

1. Goals and timeline: Target go-live date, key milestones, who's accountable for what.

2. Bank connection decisions: Which accounts use aggregators, SFTP, or manual upload.

3. NetSuite and entity structure: Subsidiaries, intercompany flow, dimensions that matter for journal entries.

4. Next steps: What you'll do before the next session and what your Solutions Manager will deliver.

After Kickoff

Your Solutions Manager will follow up with notes, action items, and the schedule for upcoming sessions. From here, the implementation moves into bank connection setup and rule building.

Need help? Contact your Solutions specialist or reach out to support@numeric.io.