Understanding Journal Entry Statuses in Cash Management
Last updated: September 30, 2026
When Numeric drafts a journal entry to match your bank activity, the entry carries a status badge. The badge tells you where the entry stands, from first draft to final posting in NetSuite, and whether you need to act.
This article explains each status, what it means, and what to do next.
Applies to: Cash Management is available only to workspaces connected to NetSuite. Every journal entry described here posts to NetSuite.
How a journal entry moves through Numeric
Most journal entries follow this path:
Assigned: A preparer is working on the match.
Prepared: The match and its journal entry await a reviewer.
Posted, pending data: The reviewer approved the entry, and Numeric sent it to NetSuite.
Posted: NetSuite approved the entry, and Numeric has synced it back.
Three other statuses flag entries that left this path: Rejected, Posting error, and Broken.
Status reference
Status | What it means | What to do |
|---|---|---|
Assigned | The match is with its preparer and has not been submitted for review. | The preparer finishes the match and submits it for approval. |
Prepared | Numeric has drafted the journal entry. It awaits review and has not been sent to NetSuite. | The reviewer approves or rejects it. Approval sends the entry to NetSuite. |
Posted, pending data | NetSuite accepted the entry, but Numeric has not yet confirmed its approval. | Usually nothing. See below. |
Posted | The entry is approved in NetSuite and synced to Numeric. The NetSuite document number appears in parentheses. | Nothing. The match is complete. |
Rejected | A reviewer rejected the entry in Numeric, or the entry was rejected in NetSuite. | Find out why it was rejected, then match the transactions again if needed. |
Posting error | Numeric tried to post the entry, but NetSuite refused it. | Open the entry to read the NetSuite error, correct the cause, and approve again. |
Broken | The match no longer holds together. | Unmatch the transactions and match them again. |
Statuses in Detail
Assigned
The match belongs to a preparer and has not reached review. No journal entry has been sent to NetSuite. The preparer can edit the match freely.
Prepared
The journal entry is drafted and waits for a reviewer. It exists only in Numeric; NetSuite has no record of it. The reviewer can:
Approve the entry, which sends it to NetSuite.
Reject the entry, which ends the match without posting anything.
Send it back to the preparer for changes.
Posted, pending data
NetSuite has accepted the entry, but Numeric has not yet seen it come back as approved. Two things cause this:
The entry awaits approval in NetSuite. If your NetSuite account routes journal entries through an approval workflow, the entry stays here until someone approves it there.
Numeric has not synced the latest NetSuite data. An entry approved in NetSuite keeps this status until its lines appear in Numeric's next sync.
No action is needed in Numeric. The status changes to Posted on its own once NetSuite approves the entry and the data syncs. If an entry sits here longer than expected, check its approval status in NetSuite.
Posted
The entry is approved in NetSuite and its lines have synced to Numeric. This is the final, successful state. A match is complete only when every journal entry in it reaches Posted.
Rejected
The entry did not post. This happens when:
A reviewer rejected the entry or its match in Numeric. Nothing reached NetSuite.
The entry was rejected in NetSuite after Numeric sent it. In this case, the match also shows as Broken.
The underlying bank transactions return to your queue so you can match them again.
Posting error
Numeric tried to send the entry to NetSuite, but NetSuite refused it. Common causes include:
The posting period is closed in NetSuite.
An account, subsidiary, department, class, or location on the entry is inactive or missing.
A field that NetSuite requires on journal entries has no value.
The entry never reached NetSuite, so you can fix it and approve it again. Open the entry to see the exact error message NetSuite returned.
Broken
The match can no longer move forward. This happens when:
A journal entry was rejected in NetSuite after Numeric posted it.
The bank or NetSuite transactions in a match changed or were removed after the match was approved.
A broken match cannot be repaired in place. Unmatch it, and the transactions will return to your queue for a fresh match.
When a status badge shows more than one condition
An entry can meet more than one condition at once. Numeric shows the most urgent. From highest to lowest priority: Broken, Posting error, Posted, Posted pending data, Rejected, Prepared, Assigned.
Unmatching Entries Already in NetSuite
When you unmatch a match whose journal entry shows Posted or Posted, pending data, the entry remains in NetSuite. Numeric cannot delete it for you. To reverse it, void or delete the entry directly in NetSuite. The unmatch dialog lists each affected entry with a link to its NetSuite record.
Frequently Asked Questions
Can I use Cash Management with QuickBooks, Xero, or Sage Intacct?
No. Cash Management requires a NetSuite connection.
My entry is approved in NetSuite. Why does Numeric still say "Posted, pending data"?
Numeric updates the status after its next NetSuite sync picks up the approved entry and its lines. The status will change to Posted on its own.
Can I edit an entry after it is posted?
Not in Numeric. Make corrections in NetSuite, or void the entry there, unmatch it in Numeric, and match the transactions again.
Why do some matches reach Matched without a journal entry?
If a cash rule is set to auto-approve and the match needs no new journal entry, Numeric completes the match directly.